The City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies describes how and when competitive bids are issued, approval authorization for purchases and contract execution and procedures.
Current & Awarded Opportunities
Project ID Project Name Status Closing Date
Norrish Creek Water Intake Repairs 25-Jun-19 1220-2020-2486 Sumas Mountain Road Multi-Use Pathway - Phase 1 Auguston Parkway East to 4595 Sumas Mountain Road 05-Jul-21 1220-2021-2532 Hired Equipment Program 23-Feb-21 1220-2021-2533 Supply of Polymer Water Meter Lids 07-May-21 1220-2021-2541 A Bridge Replacement - Interprovincial Hwy at Campbell Road 28-Jun-21 1220-2021-2549 Consulting Services for Storm Sewer Replacement - 33000 block George Ferguson Way 05-Mar-21 1220-2021-2550 Fire Protection Systems Inspection & Testing Services 12-Aug-21 1220-2021-2559 Container Management Services - Solid Waste Program 17-May-21 1220-2021-2570 Clayburn Creek Flood Mitigation Improvements Project 08-Jun-21 1220-2021-2575 Services for AMWSC Joint Wastewater Biosolids Management Master Plan 20-Apr-21 1220-2021-2579
Franklin Avenue Sanitary Sewer Replacement
21-Jun-21 1220-2021-2588 Environmental Monitoring and Services for the Valley Road and Trethewey Landfills 28-Jun-21 1220-2021-2590 JAMES WWTP Truck Scale Construction, Supply and Installation 13-May-21 1220-2021-2591 Vicarro Ranch Detention Pond and Booster Pump Station 10-Aug-21 1220-2021-2595 Design and Construction Consulting Services - JAMES Plant Concrete Tanks, Steel Components, Channels, and Screw Pump Station: Detailed Assessment and Repair 31-May-21 1220-2021-2598 Goods and Services for Desktop Printer Consumable Supplies and Maintenance Services 14-July-21 1220-2021-2609 Goods and Services for Supply, Delivery & Commission of Fuel Storage Tank and Pump/Fuel Filtration Skid - JAMES Wastewater Treatment Plant 21-Jun-21 1220-2021-2612 HVAC Water Treatment and Preventive Maintenance - Various Locations
1220-2021-2614 City Hall Public Interaction Security Services 23-Jul-21 1220-2021-2615 Patrol and Guarding Security Services - Various Locations 22-Jul-21 1220-2021-2616 Replacement of Lighting Fixtures at Abbotsford Recreation Centre (ARC) 30-Jun-21 1220-2021-2617 Services for the Replacement of HPS to LED Street Light Fixtures 08-Jul-21 1220-2021-2619 Preliminary Design Engineering Services for Highstreet Transit Exchange 19-Jul-21 1220-2021-2620 Services for a Fibre Optic Implementation Plan 26-Jul-21 1220-2021-2622 Mill Lake Park Dock Replacement 09-Aug-21 1220-2021-2625 Arc Flash Study or City Facilities 29-Jul-21 Project ID Project Name Status Awarded To
Asphalt Products AVP
HVAC Services AVP
Various Suppliers AVP-005-2020 Property Clean Up AVP 02-Mar-2020 Various Suppliers 1220-2019-2210 2019 Hired Equipment Program Awarded Various Suppliers
Property Clean Up AVP
Electrical Services AVP
Painting Services AVP
On Going Various Suppliers
Security Services AVP On Going Various Suppliers
1220-2020-2366 Hired Equipment Registration and Program Awarded Multiple Companies 1220-2020-2368 Horticulture Maintenance Services Awarded
Vane Lawn & Garden Services (1981) Ltd.
Cannell Lake Floating Raft Cable Replacement
Strohmaier Excavating (2019) Ltd. 1220-2020-2370 Taxi Lane Addition - Abbotsford International Airport Awarded McDonald & Ross Const. Ltd 1220-2020-2371
Supply of Multifunctional Printing Devices Including Consumable, Maintenance and Services
Goods and Services for Aberdeen Cemetery Gateway & Fence Renewal
Corview Construction Ltd. 1220-2020-2374
Engineering Services for Drainage Pump Stations Condition Assessment
Awarded WSP Canada Group Ltd. 1220-2020-2375
Hold Bag Screening System - Airport Conveyor
Awarded Goertz H-VAC Industries Ltd. dba G&S Airport Conveyor 1220-2020-2376A
Goods and Services for Abbotsford Police Department (APD) Dodge Charger Sedan Fleet Master Agreement
Awarded Abbotsford Chrysler Dodge Jeep Ram Ltd/ Metro Motors 1220-2020-2376B Abbotsford Police Department (APD) SUV and Pickup Truck Fleet Supply Agreement Awarded Abbotsford Chrysler Dodge Jeep Ram Ltd / Metro Motors / Murray Autogroup Abbotsford Ltd 1220-2020-2380 North Clearbrook Trunk Sewer Rehabilitation at Simpson Road Awarded Mar-Tech Underground Services Ltd 1220-2020-2382
Electric Ice Resurfacer(s) Preferred Supplier
Awarded Kendrick Equipment Ltd 1220-2020-2383 Seasonal Vehicle Leases for PRC Awarded ZEEMAC Vehicle Lease Ltd. 1220-2020-2389
Lawn Bowling Green Maintenance Services
JCL AG Services Inc. 1220-2020-2390 Weed Control Maintenance Service Awarded Hacamac Enterprises Ltd. dba Nutrilawn 1220-2020-2393 Supply of Loader Backhoe(s) Awarded Brandt Tractor Ltd 1220-2020-2394
Trickling Filter #1 Cell #3 Media Installation and Repairs
CANCELLED N/A 1220-2020-2395 Clayburn Creek/Straiton Trunck Sewerline Slope Remedition Awarded Mission Contractors Ltd. 1220-2020-2397
Pre-Design Architectural Services for the Addition/Renovation of the Abbotsford Police Department (APD) Headquarters
Awarded Stantect Architecture Ltd 1220-2020-2399A Fleet Vehicle Outfitting Equipment - Pickup Trucks Awarded Hilite Truck Accessories Ltd 1220-2020-2399B Fleet Vehicle Outfitting Equipment - Vans Awarded Trademasters Automotive 1220-2020-2401
Design Consulting Services for new and upgraded Traffic Signals
Awarded R.F. Binnie & Associates Ltd. 1220-2020-2402
AC Watermains Replacement Design-Build Project
Pepin Brook Culvert Replacement Project Awarded Luxton Construction Ltd 1220-2020-2404
Lefeuvre Road Culvert Replacement Project
Awarded PW Trenchless Construction Inc. 1220-2020-2405
Construction Management Services - Airport Terminal Building
Awarded Unitech Construction Management Ltd 1220-2020-2406
Abbotsford International Airport - Architectural Services - 2020-2021 ATB Expansion and Renovations
Awarded Kasian Architecture Interior Design and Planning Ltd. 1220-2020-2407 Norrish Creek Water Intake Repairs Awarded Advanced Energy Systems Management Corp. 1220-2020-2408
Design Consulting Services for the Intersection Realignment of Montvue Avenue and West Railway Street
Awarded R.F. Binnie & Associates Ltd. 1220-2020-2409 Historic Downtown Streetscape Standards & Guidelines Awarded VDZ+A Consulting 1220-2020-2410
Plug in Hybrid Electric (PHEV) and Battery Electric (BEV) Vehicles (Car's and Pickup Trucks) Preferred Supplier)
CANCELLED 1220-2020-2413 Bradner Booster Pump Station Upgrades Awarded BLUECON Design & Construction Ltd 1220-2020-2416
Services for City of Abbotsford Gateway Signs Refurbishment
Awarded Pacific Sign Group Inc. (dba Knight Signs) 1220-2020-2417
Consulting Services for Enterprise Telecom Assessment and Recommendations
Awarded Annex Consulting Group Inc 1220-2020-2419
Design & Services for Maclure and McCallum Road Intersection Design
Awarded McElhanney Ltd 1220-2020-2422
Traffic Counts Program (2020-2022) - Bi-directional, Mid-Block Pedestrian and Intersection Turning Movement
Cancelled NA 1220-2020-2426 Trailer Mounted Mobile Stage Awarded Stageline Mobile Stage Inc 1220-2020-2427
Preferred Dealer for Heavy Duty (Single and Tandem Axle) Cab & Chassis
First Truck Centre Vancouver Inc 1220-2020-2429 Concrete Sidewalk and Curb Repairs Awarded Mainland Civil Site Services 1220-2020-2431 Queen Street Pump Station Forcemain Upgrade Awarded ISL Engineering and Land Services 1220-2020-2432 South Fraser Way at Abbotsford Way Traffic Signal Awarded Bay Hill Contracting Ltd 1220-2020-2433 Arena Ice Plant Refrigeration Systems Maintenance, Inspection, Service and Repair Awarded Fraser Valley Refrigeration Ltd 1220-2020-2434 Goods and Services for Chiller Replacement - Abbotsford Recreation Centre (ARC) Awarded Fraser Valley Refrigeration Ltd 1220-2020-2435 2020 Sidewalk Program Lynn Avenue and Brundige Avenue Awarded McDonald & Ross Const. Ltd 1220-2020-2438 Aluminum Dump Bodies on F450 Awarded Work Truck West 1220-2020-2439 A Supply and Delivery of One (1) Fire Apparatus - Squad Crew Truck Awarded HUM Fire Engines & Equipment Ltd 1220-2020-2439 B Supply and Delivery of One (1) Fire Apparatus - Single Axle Ladder Truck Awarded Commercial Truck Equipment Corp 1220-2020-2440 Engineering Services For Gill Creek Tributary Rehabilitation (2020) Awarded ISL Engineering and Land Services Ltd. 1220-2020-2441A Snow Clearing - City Owned Parking Lots Awarded Marex Constructors Ltd 1220-2020-2441B Snow Clearing - City Owned Parking Lots Awarded McDonald & Ross Const. Ltd. 1220-2020-2442 2020 CCTV Inspection of 17.5 Kilometers of Sanitary Sewers Awarded Mar-Tech Underground Services Ltd. 1220-2020-2447 JAMES Isolation Gates Awarded Deramore Construction Services Inc 1220-2020-2448 Supply of Tractor Mounted Extreme Duty Flail Mowers Awarded Rollins Machinery Limited 1220-2020-2449 Supply and Delivery of One 11' Rotary Mower Awarded Oakcreek Golf and Turf Inc 1220-2020-2451 2020 Rural Upland Culvert Survey and Condition Assessments Awarded Wedler Engineering LLP 1220-2020-2453 2020 AC Watermain Replacement - Phase 2 Awarded Drake Excavating (2016) Ltd 1220-2020-2454 2020 AC Watermain Replacement Awarded
Onsite Engineering Ltd
1220-2020-2455 2020 Abbotsford Traffic Signal Upgrades Awarded Bluecon Design Construction Ltd 1220-2020-2456 Parkview-Tims-Charlotte Bikeway Infrastructure Improvement Construction Services Project Awarded Fraser City Installations 1220-2020-2458 Battery Electric (BEV) Vehicles Preferred Suppler Awarded TAG Automotive Inc. dba Abbotsford Hyundai 1220-2020-2466 Gladys Avenue Road Reconstruction Project - Essendene Avenue to Sentinel Drive Awarded Lafarge Canada Inc 1220-2020-2467 Supply of Fuel Storage and Delivery System(s) Awarded Western Oil Services Ltd 1220-2020-2469 Laboratory Services - Environmental Services Awarded Caro Analytical Services 1220-2020-2469B Laboratory Services - Environmental Services Awarded Bureau Veritas Canada (2019) Inc 1220-2020-2470 Saddle Street Pump Station Upgrade Awarded Complete Utilities Contractors Ltd 1220-2020-2471 Cannell Lake Remediation 2020 Awarded Drake Excavating (2016) Ltd 1220-2020-2472 Janitorial Services and Supplies Awarded MK Building Maintenance Ltd 1220-2020-2474 Services for Abbotsford Police Department - Human Resources Information System Awarded Stargarden Corporation 1220-2020-2475 Monte Vista Crescent Sidewalk - Tender Awarded McDonald & Ross Const. Ltd 1220-2020-2476 Traffic Counts Program (Bi-Directional, Mid-Block Pedestrian and Intersection Turning Movement) Awarded Trans Tech Data Services (1992) Ltd. 1220-2020-2477 Clayburn Creek Flood Mitigation Improvements Project Cancelled 1220-2020-2479 Traffic Control - Request for Standing Offer Awarded Multiple Companies 1220-2020-2481 Records Centre Digitization Services Cancelled 1220-2020-2483 Preferred Supplier Aluminum Dump Bodies & Plows (Single and Tandem Axle) Awarded Drive Products Incorporated 1220-2020-2484 Security Patrol Services - Facilities Cancelled 1220-2020-2487 Engineering Services for Sanitary Sewer Replacement - Franklin Ave to Kirk Ave Awarded RF Binnie & Associates Ltd 1220-2020-2488 Interpretation and Translation Services Awarded Archway Community Services 1220-2020-2493 Palfy Park Slop Repair Awarded Mission Contractors Ltd 1220-2020-2496 JAMES WWTP Truck Scale Supply and Installation Construction Work Cancelled 1220-2020-2498 Supply and Install Two (2) Truck Mounted Hook Lifts No Award - PO
Falcon Equipment Ltd
1220-2020-2499 Supply and Install of One (1) Utilities Valve Maintenance Skid Unit No Award - PO Wachs Canada Ltd 1220-2020-2502 Engineering Services Plaxton Pump Station Assessment Awarded ISL Engineering and Land Services Ltd 1220-2020-2503 Services for Bay Doors and Automatic Gate Awarded Canadian Doormaster Electric Ltd dba Doormaster Door & Gate Systems 1220-2020-2505 Road Paving Program (2021-2023) Awarded All Roads Construction Ltd 1220-2020-2507 Tire Inspection, Replacement and Repair Services Awarded Fountain Tire Abbotsford Ltd 1220-2020-2508 Hydrometric Monitoring Program Consulting Services Awarded Kerr Wood Leidal Associates Ltd 1220-2020-2509 Supply and Delivery of Replacement Media for the JAMES Plant Trickling Filter Cell No. 3 Awarded Brentwood Industries Inc 1220-2020-2510 Environmental Consulting Services - Abbotsford Airport Awarded Hemmera Envirochem Inc 1220-2020-2511 Engineering Services - Townline Wellfield Renewal Awarded Onsite Engineering Limited 1220-2020-2514 Supply of one (1) Van Mounted Articulated and Telescopic Bucket Lift Cancelled 1220-2020-2518 Engineering Services Railway Crossing Improvement Awarded Aplin Martin Consultants Ltd 1220-2020-2520 Design and Construction - Engineering Services for JAMES WWTP Standby Generator #2 and Generator Diesel Fuel Storage Tank Awarded Tetra Tech Canada Inc 1220-2020-2525 Wet Tapping Services Awarded Pacific Flow Control Ltd 1220-2021-2526 Gladwin Siphon Outlet Chamber Upgrade Awarded Drake Excavating (2016) Ltd 1220-2021-2528 Albert Dyck Park Prefabricated Vault Washrooms - Supply & Install Awarded New Rhodes Construction Inc 1220-2021-2536 Chiller Replacement, MSA Arena Awarded Fraser Valley Refrigeration Ltd 1220-2021-2538 Facility Planning/Brokerage, Advisory Service Awarded Devencore Company Ltd 1220-2021-2543 Design Consulting Services for New and Upgraded Traffic Signals and Overhead Flashing Beacons Awarded Aplin Martin Consultants Ltd 1220-2021-2544 Cannell Lake Limnology Monitoring Consulting Services Awarded Associated Environmental Consultants Inc 1220-2021-2545 Extruded Thermoplastic Road Marking Services (2021-2023) Awarded Sutton Road Marking Ltd 1220-2021-2547 Consulting Services - JAMES Plant Clarifier No. 1 Upgrade - Design and Construction Services Awarded WSP Canada Inc 1220-2021-2548 Albert Dyck Park Beach Area Condition Improvements Awarded Western Watershed Designs Inc 1220-2021-2551 Fire Hydrant Painting Services Awarded Terry Schuetz Painting Ltd 1220-2021-2552 Abbotsford Police Department Vehicles Outfitting Awarded Mega Technical Holdings Ltd 1220-2021-2554 Design Consulting Services for the MacLure Road and Old Yale Road Intersection Improvements Awarded Associated Engineering (BC) Ltd 1220-2021-2557 Mill Lake Park Master Plan Awarded IBI Group Professional Services (Canada) Inc 1220-2021-2558 JAMES WWTP Trickling Filter 1, Cell 3 Media Installation and Repair Awarded Polycrete Restorations Ltd 1220-2021-2566 Old Yale Road Four-Lane Widening Feasibility Study and Conceptual Design Awarded Aplin Martin Consultants Ltd 1220-2021-2568 Marshall Road Functional Corridor Study Awarded Associated Engineering Ltd 1220-2021-2569 A Hybrid and Plug-in Electric Pickup Truck Fleet Supply Agreement Awarded MSA Ford Sales 1220-2021-2569 B Hybrid and Plug-in Electric Pickup Truck Fleet Supply Agreement Awarded Metro Motors 1220-2021-2571 Commercial Apron Storm Repair Phase 1 Awarded Jakes Construction Ltd 1220-2021-2573 Construction Services for 2021 Abbotsford Traffic Signal and Crosswalk Upgrades Awarded Crown Contracting Limited 1220-2021-2574 2021 Rural Upland Culvert Survey and Condition Assessment Awarded ISL Engineering and Land Services 1220-2021-2581 Livingstone Storm Pipe Realignment Awarded Drake Excavating (2016) Ltd 1220-2021-2585 North Clearbrook Trunk Sewer Replacement Project - Chilcotin Drive to Gladwin Road Awarded Complete Utility Contractors Ltd 1220-2021-2594
2021 Bridge Maintenance Program
Awarded Seismic 2000 Construction Ltd 1220-2021-2616 Replacement of Lighting Fixtures at ARC Recreation Centre Awarded Energy Network Services Inc 1220-2021-2623 2021 CCTV Inspection of 18 Kilometers of Sanitary Sewers Awarded C3 Mainline Inspections Inc
- Appropriate insurance as directed by the City of Abbotsford
- WorkSafe BC Letter showing good standing
- Prime Delegation letter (if applicable)
- City of Abbotsford Business License
- A Safety Program in place that meets the requirements of WorkSafe BC
- A completed Vendor Profile / Electronic Funds Transfer Application form (EFT)
The Approved Vendor Program is a pre-qualified list that is used on an as needed basis for a variety of services for the City of Abbotsford. Once service providers have been approved they are added to a list that City operations can then directly award smaller work to or be invited to quote on larger jobs. There is no commitment or guarantee of work at any time. To be added to the City’s Approved Vendor Program each company must complete a registration package and submit the required documentation to the City. New applications are accepted continuously throughout each term. To apply for this program and to view any active opportunities go to the BC Bid website and browse for opportunities in Abbotsford.
Examples of services that are accepting registrations:
- Property Clean Up Services
The Hired Equipment Program is an equipment and operator registration process that creates a list of operators that supplement the City’s Engineering and Parks Operations Divisions on as, if and when needed basis. There is no commitment or guarantee of work at any time.
An invitation is advertised on BC Bid once a year. All current registered companies under this program will be sent a letter with the option to continue under this program and retain their place in the rotation. During the registration window new companies may submit registration and current companies have an opportunity to update their rates.
The following equipment categories are available under this program:
- Tandem Dump Trucks
- Mini/Compact Excavators - Less Than 21,000 Lbs (9,526 Kg)
- Excavators - Greater Than 21,000 Lbs (9,526 Kg)
- Excavators (Long Boom) - Greater Than 21,000 Lbs (9,526 Kg)
- Skid Steers
- Vacuum Trucks (Vacuum Only)
- Vacuum/Flush Combination Trucks
- Hydro Excavation Trucks (Excavation Only Not Combination Trucks)
- Water Trucks
- Miscellaneous Equipment (Combination Units)
To be added to the City’s Hired Equipment Program each company must complete a registration package during the registration window and submit the required documentation to the City. Pricing is updated annually.
To register for this program in January of each year, go to Abbotsford's Bonfire Hub or BC Bid and browse for opportunities in Abbotsford. View the full description of the Annual Hired Equipment Guide and Scope of Work.
Frequently Asked Questions
The Procurement and Supply Services division is a support service for all City Divisions and a liaison between the vendor community and the City. We provide professional expertise in Procurement, Contracts and Supply Chain Management and ensure fair and transparent procurement processes are being followed.
Procurement assists in sourcing supplies, equipment and services to provide the City departments with best overall value and is authorized to issue contracts. The competitive bid process is managed in accordance with municipal guidelines, policies, legislated trade agreements and provincial laws.
The City of Abbotsford posts the majority of competitive goods and services opportunities over $75K and construction projects over $200K on posted on the BC Bid website.
Competitive opportunity documents are distributed and responses are collected through a cloud base portal called Bonfire.
More information on how and when competitive bids are issued, can be found in the City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies.
The City utilizes two main types of procurement competitions:
Tenders are generally for projects with very specific mandatory requirements and most often use a low price evaluation scale to award work (low price).
- Request for Proposal (RFP).
RFP’s often have less mandatory requirements and are evaluated on a number of criteria with less emphasis on price. There is more flexibility with RFP’s to negotiate and clarify items with proponents and no award is guaranteed until execution of a contract. The RFP evaluation process includes a team of evaluators who conduct an individual evaluation and then come together to discuss their results and form a consensus scoring. For most projects the highest ranked proponent based on all of the disclosed criteria (outlined in the RFP), are awarded the work. In some cases a short list will be developed from the initial evaluation and those Proponents will be further evaluated through interviews or demos.
All companies will be sent a formal letter of regret or award for competitive opportunities they have submitted a response to, once the appropriate approvals have been completed. Any Proponent is encouraged to request a debrief of their proposal by contacting the Procurement division. Debriefs will outline the areas of strengths and opportunities in the proposals and specific observations of the evaluation team. The intent of the debrief sessions are to assist Proponents to focus on areas of their Proposals that may be developed for future competitions.
All annual current and awarded opportunities are posted above, on this webpage.
The City of Abbotsford utilizes a Approved Vendor List program for specific services such as electrical, plumbing, HVAC, Graphic Output and Painting for its day to day operations. New service type lists are added to this program throughout the year and the list will be updated here.
We also have an annual Hired Equipment Program in which companies can submit their company information including rates to be added to our call out list.
For all other products or services email a brief introduction of your organization or product and it will be forwarded to the appropriate divisions within the City.
Bonfire is a secure portal to manage procurement competitions. Current Bid Opportunities and Awards can be accessed by clicking on the links as advertised in the City of Abbotsford Opportunities on BC Bid and/or in the Current Bid Opportunities on this page.