Delegation to Council

Any individual or group wishing to make a public presentation to Council must submit a Delegation Application. Applications can be submitted online, or in writing, and must outline the reason for the presentation as per the Council Procedure Bylaw. Applications must be submitted to the City Clerk, by 12:00 noon at least ten days prior to the Council meeting.

- the name and contact details of the person(s) that will address Council, and whether they will be attending in person or virtually;
- a description of the matter to be presented to Council;
- the request being made of Council;
- the reason for making the request;
- an explanation of the issue that is the subject of the request;
- a summary of current and proposed legislation and policy relevant to the request; and
- a copy of any materials that will be discussed and a link for any videos that will be presented.
Presentations are restricted to 10 minutes maximum and are limited to one speaker per delegation. Please ensure that your remarks are directed to the Mayor. In the Mayor's absence, address the Deputy Mayor in the same manner. If questioned by Council, address your answers to the Mayor.

No delegation will be heard by Council if the purpose of the delegation is to:
- if its purpose is to address an issue that is before the courts or for which Council had authorized legal action, or which legal action is pending;
- where a Public Hearing has been held in accordance with an enactment as a prerequisite to the adoption of the bylaw; or
- if its purpose is to deal with a matter that is outside the jurisdiction or legal authority of the City.
Contact the City Clerk’s Office at 604-864-5506 for additional information on delegations or presentation material.

Delegation to Council Online Application

Per Council Procedure Bylaw No. 2800-2018:

One speaker per delegation;
All delegations limited to 10-minute presentations; and
All documents to be submitted to Council must be delivered to the City Clerk's Office 7 business days prior to the meeting.

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Name of Delegate or Organization

First Name

Last Name

Phone Number

Confirm Email

Address

Address 2

City/Town

State/Province

ZIP/Postal Code

Description of the matter being presented to Council. If applicable, please include any specific dates that relate to your request.

List any requests being made of Council

Provide an explanation of the issue that is the subject of the request

If applicable, please provide a summary of any current and proposed legislation and policy relevant to the request

I acknowledge that only the above matter will be discussed during my appearance as a Delegation and that all documentation supporting my delegation, including Powerpoint and video presentations, must be submitted to the City Clerk's Office by the Monday prior to the meeting

Yes

I further acknowledge that all or a portion of this meeting may be audio/video recorded, live streamed and archived on the City of Abbotsford website, as well as broadcasted on Shaw Cable

Yes

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Related Contact

City Clerk's Office

Legal & Legislative Services

Delegation to Council

Delegation to Council Online Application