Current Track Meets Declarations Preview Complete Applicant Information Applicant Information Contact Name (First & Last) Organization/Group Email Phone Address City/Town ZIP/Postal Code Cell Phone Facility Requested Rental request Location - Select -Full StadiumTrack OnlyInfield Only Date/time event starts Date/time event starts: Date Date/time event starts: Time Date/time event ends Date/time event ends: Date Date/time event ends: Time Location - None -Full StadiumTrack OnlyInfield Only Date/time event starts Date/time event starts: Date Date/time event starts: Time Date/time event ends Date/time event ends: Date Date/time event ends: Time Location - None -Full StadiumTrack OnlyInfield Only Date/time event starts Date/time event starts: Date Date/time event starts: Time Date/time event ends Date/time event ends: Date Date/time event ends: Time Event Details Name of the Event Event Description Expected attendance Please choose a category Non-Profit Private Commercial Please enter non-profit number Will you be charging admission? Yes No Are 75% of the people participating under 19yrs old? Yes No Details Do you need bleachers? - Select -YesNo More Please note: 10 row seating capacity is 100 - maximum availalble is 4 5 row seating capacity if 45 - maximum available is 8 Amount Do you need tables? - Select -YesNo More Maximum 25 tables Amount Do you need chairs? - Select -YesNo More Maximum 50 chairs Amount Do you need changerooms? - Select -YesNo More Please note: 10 row seating capacity is 100 - maximum availalble is 4 5 row seating capacity if 45 - maximum available is 8 Amount Do you require rental of Hand wash station from the City? - Select -YesNo More Maximum 6 Amount Do you need extra garbage cans? - Select -YesNo Amount Do you need extra recycling cans? - Select -YesNo Amount Requirements Is the event open to the public? - Select -YesNo Do you require access to Announcers booth? - Select -YesNo Do you need a cordless microphone? - Select -YesNo Do you require rental of Marquee Tent? - Select -YesNo Will pre-recorded music be played? - Select -YesNo More SOCAN/RE-sound fee will be applied Will there be dancing? - Select -YesNo More SOCAN/Re-Sound fee will be applied Do you require Stadium lights? - Select -YesNo More Charges are per/hour Do you need use of Score clock? - Select -YesNo Will there be Bouncy Castles/Inflatable devices? - Select -YesNo Do you need line painting? - Select -YesNo More I understand that a minimum of 1 week notice is required for Line Painting services and this service is for Sporting events only. Will you be using tents? - Select -YesNo More Please note: Staking of tents is not permitted Do you need Fencing? - Select -YesNo More User to arrange Will there be Alcohol? - Select -YesNo More Special permit and/or licence required Will there be food? - Select -YesNo More Special permit and/or licence required Are there community sales or display booths? - Select -YesNo More Special permit and/or licence required Do you need a water source? - Select -YesNo Do you require electricity? - Select -YesNo Do you need goal posts? - Select -YesNo More I understand that 48 hours notice is required for set-up, moving or changing of the goal posts. Do you require Port-a-Potties? - Select -YesNo More Recommended for large events. User to arrange Is Security required? - Select -YesNo Goal posts Indicate a Goal type Soccer Rugby Football Tents Indicate how many tents will be set up Name of tent company delivering tents? Indicate size/type of tent Contact name Contact phone number Rental tent arrival date and time Rental tent arrival date and time: Date Rental tent arrival date and time: Time Rental tent pick up date and time Rental tent pick up date and time: Date Rental tent pick up date and time: Time Fencing Information Name of the Fencing Company Contact Name of Fencing Company Fencing Company phone number Fencing arrival date and and time Fencing arrival date and and time: Date Fencing arrival date and and time: Time Fencing pick-up date and time Fencing pick-up date and time: Date Fencing pick-up date and time: Time Port-a-Potties Port-a-potty Contact name Port-a-potty contact number Port-a-Potty arrival date and time Port-a-Potty arrival date and time: Date Port-a-Potty arrival date and time: Time Port-a-Potty pick up date and time Port-a-Potty pick up date and time: Date Port-a-Potty pick up date and time: Time Security Provide Security Information Include Name of Company, dates they are on site and contact number Water and Electricity sources What is your water and electrical sources? A detailed plan is required one month in advance Must supply own electrical cords/generators etc TRACK MEETS Valley Royals Contact I understand that I will need to contact the Valley Royals directly at 604.859.9801 to use their equipment. I understand that I will need to contact the Valley Royals directly at 604.859.9801 to use their equipment. Will you be requiring use of the Track rails? Yes No Yes I understand By clicking YES, you understand that one month notice is required for using the Track Rails. Will you be requiring use of the Steeple Chase? Yes No I understand By clicking YES, you understand that 48 hours notice is required for using the Steeple Chase. Will you be requiring use of the High Jump? Yes No Will you be requiring use of the Pole Vault? Yes No Do you require use of the Throwing Cage? Yes No Do you require the use of Other Facilities? Yes No List other facilities you require. Leave this field blank
