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Procurement Services


Procurement Policy

The City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies describes how and when competitive bids are issued, approval authorization for purchases and contract execution and procedures.

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Vendor Community

Requirements for Contractors Working on City Property
Approved Vendor Program (AVP)

The Approved Vendor Program is a pre-qualified list that is used on an as needed basis for a variety of services for the City of Abbotsford. Once service providers have been approved they are added to a list that City operations can then directly award smaller work to or be invited to quote on larger jobs. There is no commitment or guarantee of work at any time. To be added to the City’s Approved Vendor Program each company must complete a registration package and submit the required documentation to the City.  New applications are accepted continuously throughout each term. To apply for this program and to view any active opportunities go to the BC Bid website and browse for opportunities in Abbotsford.

Examples of services that are accepting registrations:

  • Electrical
  • Fencing
  • HVAC
  • Property Clean Up Services
Hired Equipment Program

The Hired Equipment Program is an equipment and operator registration process that creates a list of operators that supplement the City’s Engineering and Parks Operations Divisions on as, if and when needed basis. There is no commitment or guarantee of work at any time.

An invitation is advertised on BC Bid once a year. All current registered companies under this program will be sent a letter with the option to continue under this program and retain their place in the rotation. During the registration window new companies may submit registration and current companies have an opportunity to update their rates.

The following equipment categories are available under this program:

  • Tandem Dump Trucks
  • Mini/Compact Excavators - Less Than 21,000 Lbs (9,526 Kg)
  • Excavators - Greater Than 21,000 Lbs (9,526 Kg)
  • Excavators (Long Boom) - Greater Than 21,000 Lbs (9,526 Kg)
  • Backhoes
  • Skid Steers
  • Vacuum Trucks (Vacuum Only)
  • Vacuum/Flush Combination Trucks
  • Hydro Excavation Trucks (Excavation Only Not Combination Trucks)
  • Graders
  • Miscellaneous Equipment (Combination Units)

To be added to the City’s Hired Equipment Program each company must complete a registration package during the registration window and submit the required documentation to the City. Pricing is updated annually.

To register for this program in January of each year, go to Abbotsford's Bonfire Hub or BC Bid and browse for opportunities in Abbotsford.

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 Current and Awarded Opportunities

All current and closed opportunities can be found on the BC Bid Website.

PROJECT ID:                                                                      PROJECT nAME  CLOSE DATE:                                                   AWARDED TO:            
1220-2018-2204 Bank Stabilization Modeling Study Awarded Northwest Hydraulic Consultants Ltd.
1220-2019-2207 Asphalt Products AVP On Going Various Suppliers
1220-2019-2208 

Plumbing  AVP On Going  Various Suppliers 
1220-2019-2209

Fencing AVP On Going Various Suppliers
1220-2019-2210  2019 Hired Equipment Program Awarded Various Suppliers 
1220-2019-2211  Park Washroom Cleaning Awarded MK Building Maintenance Ltd
1220-2019-2212  

Bio Solids Utilization Awarded Sylvis Environmental Services Inc.
1220-2019-2213  Supply and Delivery of the Replacement Media for the JAMES Plant Trickling Filter Cell #2  Awarded Raschigs USA Inc.
1220-2019-2214 

Materials Testing Awarded Intertek NA Ltd
1220-2019-2214A Material Testing Services Awarded     Valley Testing & Engineering 
1220-2019-2215  Detention Tank Inspections

Awarded  Omega & Associates Engineering Ltd
1220-2019-2216  Urban Forestry Strategy

Awarded Diamond Head Consulting Ltd
1220-2019-2217  

Grant Park Sport Fields Redevelopment

Awarded Cedar Crest Lands (BC) Ltd
1220-2019-2218  Automotive & Equipment Batteries

Awarded 620650 BC Ltd o/a Canadian Energy Vancouver 
1220-2019-2219  Property Clean Up AVP

On Going Various Suppliers
1220-2019-2220  Sumas Irrigation System Operator

Awarded DC Holdings
1220-2019-2221      Replacement of MRC Waterslide

Awarded Aquatech Solutions 
1220-2019-2222  Replacement of MRC Arena Condenser and Reciprocal Compressor   
 
Awarded  Fraser Valley Refrigeration 
1220-2019-2224  JAMES WWTP Trickling Filter #1 Cell #2 Medial Replacement and Repair 
  
Awarded  Polycrete Restoration Ltd
1220-2019-2225      Pine Street Storm Improvements 

Awarded OnSite Engineering Ltd 
1220-2019-2226  HVAC Services AVP

On Going  Various Suppliers
1220-2019-2227      Electrical Services AVP

On Going Various Suppliers 
1220-2019-2230 

Long Term Financial Plan  Awarded Hemson Consulting Ltd    
1220-2019-2232 Meeting Management Software

Awarded e-Scribe Software Ltd
1220-2019-2233   Painting Services AVP

On Going  Various Suppliers 
1220-2019-2235       Ditching Maintenance and Remediation

Awarded  Triple-B Excavating Ltd 
1220-2019-2238   Services for Old Clayburn Road and McKinley Drive Rapid Rectangular Flashing Beacons

Awarded Fraser City Installations (1989) Ltd
1220-2019-2240  Engineering Services Vicarro Ranch

Awarded ISL Engineering and Land Services Ltd
1220-2019-2241   Stream Mapping

Cancelled  
1220-2019-2242  Culture Plan RFP

Awarded Lord Cultural Resources Planning and Management
1220-2019-2243  Security Services AVP On Going Various Suppliers

1220-2019-2244  Development Bylaw Awarded Urban Systems Ltd

1220-2019-2245    Water Efficiency Plan

Awarded  Econics Innovation Inc 
1220-2019-2246  Space Planning Consultants Awarded  Iredale Architecture; Ratio Architecture, Interior Design & Planning Inc., Red Real Estate Design Inc 
1220-2019-2247   Fleet Standard Cargo Vans

Awarded Metro Motors Ltd
1220-2019-2248   McMillan Road Retaining Wall Stabilization 

Awarded  Geostabilization International Inc 
1220-2019-2249  Supply of 5 Aluminum Dump Bodies Awarded Work Truck West
1220-2019-2254   Work Alone Service

Awarded  ProTELEC Security & Safety Ltd. 
1220-2019-2256    Fleet Service Body

Awarded Work Truck Wes 
1220-2019-2261  Aquatics and First Aid Training Services

Awarded LIT Aquatics
1220-2019-2264  Dickson Lake Cable Replacement 

Awarded  Strohmaier's Excavating Ltd.    
1220-2019-2269  WiFi Services Exhibition Park

12-Sep-19  
1220-2019-2273   WWC Service Body

Awarded Intercontinental Truck Body (BC) Inc 
1220-2019-2274   Marshall Road and Walker Crescent Drainage Improvements

26-Aug-19     
1220-2019-2276 

Livingston Auguston Storm Pipe Revitalization Professional Services   

Awarded  R.F. Binnie and Associates
1220-2019-2277  2019 AMWSC Hydrometric Program - Flow Monitoring Maintenance Awarded Kerr Wood Leidal Associates Ltd

1220-2019-2281

Historic Downtown Parking Study Awarded  WATT Consulting Group Ltd 
1220-2019-2282 

MCA Video Upgrade    Awarded Paladin Technologies Inc.
1220-2019-2283  JAMES Plant Building - Moisture Ingress Repairs

Awarded Unitech Construction Management Ltd
1220-2019-2284      Norrish Creek Water Intake Repairs 

25-Jun-19      
1220-2019-2287  Engineering Services - Saddle Creek Pump Station Awarded WSP Canada Group Ltd
1220-2019-2288
    
Engineering Services - Campbell Road and Interprovincial 

Awarded Mott MacDonald Canada Ltd.
1220-2019-2290  Rural Upland Culvert Survey and Condition Assessments Awarded Wedler Engineering LLP
1220-2019-2291       Hoon Park Playground

Cancelled Cancelled    
1220-2019-2294  Technical Review of Dickson Lake Dam Safety Geotechnical & Hydrotechnical Investigations Awarded Klohn Crippen Berger Ltd
1220-2019-2295  Services for Grass Mowing Cemeteries 28-Nov-2019  
1220-2019-2296

SCADA Network Design Services 

 
Awarded  Charles Wordsworth & Associates 
1220-2019-2297 North Clearbrook Trunk Sewer (NCTS) Rehabilitation  Awarded R.F. Binnie & Associates Ltd
1220-2019-2301      SCADA HMI Upgrade

Awarded MPE Engineering Ltd
1220-2019-2303      EOI Electric Cargo Vans & Pick-Up Trucks

Completed No Response    
1220-2019-2306  Pavement Management System - Data Collection    

Awarded  Stantec Consulting Ltd.
1220-2019-2307  2019 Sidewalk Program - Monte Vista Crescent Awarded Aplin & Martin Consultants Ltd
1220-2019-2308  Courier Service

Awarded Urban Valley Transport Ltd.
1220-2019-2309  Watermain Replacement Program - Geotechnical Investigation 

Awarded  Metro Testing & Engineering Western Geotechnical  
1220-2019-2309A Watermain Replacement Program - Owners Engineer    

23-Sep-19   
1220-2019-2310  Queen Street Sanitary Sewer Pump Station Upgrades 

19-Aug-19   
1220-2019-2312   JAMES Plant Outfall Monitoring Program

Awarded  ENKON Environmental Limited    
1220-2019-2313C  Services for East Abbotsford Garbage Collection Services 19-Nov19  
1220-2019-2314  Riverside King Improvements 

Awarded  McDonald & Ross Const. Ltd.
1220-2019-2318  Design Consulting Services for Cannell Lake Dam Remediation

Awarded Ecora Engineering & Resource Group Ltd.
1220-2019-2319 

Collector Well Hydrogeotechnical 10-Sep-19      
1220-2019-2321 APD Roofing Restoration Awarded     Flynn Canada Ltd. 
1220-2019-2322   MCA Roof Replacement   09-Sep 19    
1220-2019-2323  Nooksack River Overflow Flood Mitigation Plan

Awarded Kerr Wood Leidal Associates Ltd.
1220-2019-2324  Old Norrish Intake Engineering Services 
        
25-Sep-19      
1220-2019-2329 Line Hydro Blasting - YXX Awarded Dan-Mark Traffic Marking
 1220-2019-2331 Hoon Park Adventure Playground 01-Oct-19  
 1220-2019-2332 Supply and Delivery of Three (3) Diesel Tractors 17-Oct-19  
 1220-2019-2333 Supply and Delivery of One (1) Vacuum Sweeper Vehicle 17-Oct-19  
 1220-2019-2339 Goods and Services, Abbotsford Exhibition Park Backstops and Drainage Work  18-Oct-19  
1220-2019-2327  Digital Strategy 18-Nov-19  
1220-2019-2343 Engineering Services - Design & Construction of the Airport Sanitary Sewer Replacement along Firecat Avenue and Approach Drive Awarded ISL Engineering and Land Services Ltd.
1220-2019-2348 Rural Intersection Safety Review  26-Nov-19  
1220-2019-2349  Traffic Data Collection  19-Nov-19   
1220-2019-2356 Supply and Delivery of the Replacement Media for the JAMES Plant Trickling Filter Cell #3 10-Dec-19  
1220-2017-2805A Unitech Construction Management Ltd - Ledgeview Golf Course Clubhouse 28-Nov-19   
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Frequently Asked Questions 

What service does the procurement office provide?

The Procurement and Supply Services division is a support service for all City Divisions and a liaison between the vendor community and the City. We provide professional expertise in Procurement, Contracts and Supply Chain Management and ensure fair and transparent procurement processes are being followed.

Procurement assists in sourcing supplies, equipment and services to provide the City departments with best overall value and is authorized to issue contracts. The competitive bid process is managed in accordance with municipal guidelines, policies, legislated trade agreements and provincial laws.

Where are the City's current contract opportunities listed?

The City of Abbotsford posts the majority of competitive goods and services opportunities over $75K and construction projects over $200K on posted on the BC Bid website

Competitive opportunity documents are distributed and responses are collected through a cloud base portal called Bonfire

More information on how and when competitive bids are issued, can be found in the City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies

How are opportunities evaluated and awarded? 

The City utilizes two main types of procurement competitions:

  1. Tender

    Tenders are generally for projects with very specific mandatory requirements and most often use a low price evaluation scale to award work (low price).

  2. Request for Proposal (RFP).

RFP’s often have less mandatory requirements and are evaluated on a number of criteria with less emphasis on price. There is more flexibility with RFP’s to negotiate and clarify items with proponents and no award is guaranteed until execution of a contract.  The RFP evaluation process includes a team of evaluators who conduct an individual evaluation and then come together to discuss their results and form a consensus scoring. For most projects the highest ranked proponent based on all of the disclosed criteria (outlined in the RFP), are awarded the work. In some cases a short list will be developed from the initial evaluation and those Proponents will be further evaluated through interviews or demos. 

How do I know if my company was awarded a contract?

All companies will be sent a formal letter of regret or award for competitive opportunities they have submitted a response to, once the appropriate approvals have been completed. Any Proponent is encouraged to request a debrief of their proposal by contacting the Procurement division. Debriefs will outline the areas of strengths and opportunities in the proposals and specific observations of the evaluation team. The intent of the debrief sessions are to assist Proponents to focus on areas of their Proposals that may be developed for future competitions.

Annual Current and Awarded Opportunities can be viewed under the here.

How can I get my company on a vendor list?

The City of Abbotsford utilizes a Approved Vendor List program for specific services such as electrical, plumbing, HVAC, Graphic Output and Painting for its day to day operations. New service type lists are added to this program throughout the year and the list will be updated here.

We also have an annual Hired Equipment Program in which companies can submit their company information including rates to be added to our call out list.

For all other products or services email a brief introduction of your organization or product and it will be forwarded to the appropriate divisions within the City.

What is Bonfire?

Bonfire is a secure portal to manage procurement competitions. Current Bid Opportunities and Awards can be accessed by clicking on the links as advertised in the City of Abbotsford Opportunities on BC Bid and/or in the Current Bid Opportunities on this page.

 

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