Council Policy C002-03, Purchasing, Equipment & Supplies describes how and when competitive bids are issued, approval authorization for purchases and contract execution and procedures.
- Appropriate insurance as directed by the City of Abbotsford;
- WorkSafe BC Letter showing good standing;
- Prime Delegation letter (if applicable);
- City of Abbotsford Business License;
- A Safety Program in place that meets the requirements of WorkSafe BC; and
- A completed Vendor Profile / Electronic Funds Transfer Application form (EFT)
The Approved Vendor Program is a pre-qualified list that is used on an as needed basis for a variety of services for the City of Abbotsford. Once service providers have been approved they are added to a list that City operations can then directly award smaller work to or be invited to quote on larger jobs. There is no commitment or guarantee of work at any time. To be added to the City’s Approved Vendor Program each company must complete a registration package and submit the required documentation to the City. New applications are accepted continuously throughout each term. To apply for this program and to view any active opportunities go to the BC Bid website and browse for opportunities in Abbotsford.
Examples of services that are accepting registrations:
- Property Clean Up Services
The Hired Equipment Program is an equipment and operator registration process that creates a list of operators that supplement the City’s Engineering and Parks Operations Divisions on as, if and when needed basis. There is no commitment or guarantee of work at any time.
An invitation is advertised on BC Bid once a year. All current registered companies under this program will be sent a letter with the option to continue under this program and retain their place in the rotation. During the registration window new companies may submit registration and current companies have an opportunity to update their rates.
The following equipment categories are available under this program:
- Tandem Dump Trucks
- Mini/Compact Excavators - Less Than 21,000 Lbs (9,526 Kg)
- Excavators - Greater Than 21,000 Lbs (9,526 Kg)
- Excavators (Long Boom) - Greater Than 21,000 Lbs (9,526 Kg)
- Skid Steers
- Vacuum Trucks (Vacuum Only)
- Vacuum/Flush Combination Trucks
- Hydro Excavation Trucks (Excavation Only Not Combination Trucks)
- Miscellaneous Equipment (Combination Units)
To be added to the City’s Hired Equipment Program each company must complete a registration package during the registration window and submit the required documentation to the City. Pricing is updated annually.
BC Bid Website.
|PROJECT ID:||PROJECT nAME||CLOSE DATE:||AWARDED TO:|
|1220-2018-2204||Bank Stabilization Modeling Study||Awarded||Northwest Hydraulic Consultants Ltd.|
|1220-2019-2207||Asphalt Products AVP||On Going||Various Suppliers|
||Plumbing AVP||On Going||Various Suppliers|
||Fencing AVP||On Going||Various Suppliers|
|1220-2019-2210||2019 Hired Equipment Program||Awarded||Various Suppliers|
|1220-2019-2211||Park Washroom Cleaning||Awarded||MK Building Maintenance Ltd|
||Bio Solids Utilization||Awarded||Sylvis Environmental Services Inc.|
|1220-2019-2213||Supply and Delivery of the Replacement Media for the JAMES Plant Trickling Filter Cell #2||Awarded||Raschigs USA Inc.|
||Materials Testing||Awarded||Intertek NA Ltd|
|1220-2019-2214A||Material Testing Services||Awarded||Valley Testing & Engineering|
|1220-2019-2215||Detention Tank Inspections
||Awarded||Omega & Associates Engineering Ltd|
|1220-2019-2216||Urban Forestry Strategy
||Awarded||Diamond Head Consulting Ltd|
Grant Park Sport Fields Redevelopment
|Awarded||Cedar Crest Lands (BC) Ltd|
|1220-2019-2218||Automotive & Equipment Batteries
||Awarded||620650 BC Ltd o/a Canadian Energy Vancouver|
|1220-2019-2219||Property Clean Up AVP
||On Going||Various Suppliers|
|1220-2019-2220||Sumas Irrigation System Operator
|1220-2019-2221||Replacement of MRC Waterslide
|1220-2019-2222||Replacement of MRC Arena Condenser and Reciprocal Compressor
||Awarded||Fraser Valley Refrigeration|
|1220-2019-2224||JAMES WWTP Trickling Filter #1 Cell #2 Medial Replacement and Repair
||Awarded||Polycrete Restoration Ltd|
|1220-2019-2225||Pine Street Storm Improvements
||Awarded||OnSite Engineering Ltd|
|1220-2019-2226||HVAC Services AVP
||On Going||Various Suppliers|
|1220-2019-2227||Electrical Services AVP
||On Going||Various Suppliers|
||Long Term Financial Plan||Awarded||Hemson Consulting Ltd|
|1220-2019-2232||Meeting Management Software
||Awarded||e-Scribe Software Ltd|
|1220-2019-2233||Painting Services AVP
||On Going||Various Suppliers|
|1220-2019-2235||Ditching Maintenance and Remediation
||Awarded||Triple-B Excavating Ltd|
|1220-2019-2238||Services for Old Clayburn Road and McKinley Drive Rapid Rectangular Flashing Beacons
||Awarded||Fraser City Installations (1989) Ltd|
|1220-2019-2240||Engineering Services Vicarro Ranch
||Awarded||ISL Engineering and Land Services Ltd|
|1220-2019-2242||Culture Plan RFP
||Awarded||Lord Cultural Resources Planning and Management|
|1220-2019-2243||Security Services AVP||On Going||Various Suppliers
|1220-2019-2244||Development Bylaw||Awarded||Urban Systems Ltd
|1220-2019-2245||Water Efficiency Plan
||Awarded||Econics Innovation Inc|
|1220-2019-2246||Space Planning Consultants||Awarded||Iredale Architecture; Ratio Architecture, Interior Design & Planning Inc., Red Real Estate Design Inc|
|1220-2019-2247||Fleet Standard Cargo Vans
||Awarded||Metro Motors Ltd|
|1220-2019-2248||McMillan Road Retaining Wall Stabilization
||Awarded||Geostabilization International Inc|
|1220-2019-2249||Supply of 5 Aluminum Dump Bodies||Awarded||Work Truck West|
|1220-2019-2254||Work Alone Service
||Awarded||ProTELEC Security & Safety Ltd.|
|1220-2019-2256||Fleet Service Body
||Awarded||Work Truck Wes|
|1220-2019-2261||Aquatics and First Aid Training Services
|1220-2019-2264||Dickson Lake Cable Replacement
||Awarded||Strohmaier's Excavating Ltd.|
|1220-2019-2269||WiFi Services Exhibition Park
|1220-2019-2273||WWC Service Body
||Awarded||Intercontinental Truck Body (BC) Inc|
|1220-2019-2274||Marshall Road and Walker Crescent Drainage Improvements
||Livingston Auguston Storm Pipe Revitalization Professional Services
||Awarded||R.F. Binnie and Associates|
|1220-2019-2277||2019 AMWSC Hydrometric Program - Flow Monitoring Maintenance||Awarded||Kerr Wood Leidal Associates Ltd|
|Historic Downtown Parking Study||Awarded||WATT Consulting Group Ltd|
||MCA Video Upgrade||Awarded||Paladin Technologies Inc.|
|1220-2019-2283||JAMES Plant Building - Moisture Ingress Repairs
||Awarded||Unitech Construction Management Ltd|
|1220-2019-2284||Norrish Creek Water Intake Repairs
|1220-2019-2287||Engineering Services - Saddle Creek Pump Station||Awarded||WSP Canada Group Ltd|
||Engineering Services - Campbell Road and Interprovincial
||Awarded||Mott MacDonald Canada Ltd.|
|1220-2019-2290||Rural Upland Culvert Survey and Condition Assessments||Awarded||Wedler Engineering LLP|
|1220-2019-2291||Hoon Park Playground
|1220-2019-2294||Technical Review of Dickson Lake Dam Safety Geotechnical & Hydrotechnical Investigations||Awarded||Klohn Crippen Berger Ltd|
|1220-2019-2295||Services for Grass Mowing Cemeteries||28-Nov-2019|
||SCADA Network Design Services
||Awarded||Charles Wordsworth & Associates|
|1220-2019-2297||North Clearbrook Trunk Sewer (NCTS) Rehabilitation||Awarded||R.F. Binnie & Associates Ltd|
|1220-2019-2301||SCADA HMI Upgrade
||Awarded||MPE Engineering Ltd|
|1220-2019-2303||EOI Electric Cargo Vans & Pick-Up Trucks
|1220-2019-2306||Pavement Management System - Data Collection
||Awarded||Stantec Consulting Ltd.|
|1220-2019-2307||2019 Sidewalk Program - Monte Vista Crescent||Awarded||Aplin & Martin Consultants Ltd|
||Awarded||Urban Valley Transport Ltd.|
|1220-2019-2309||Watermain Replacement Program - Geotechnical Investigation
||Awarded||Metro Testing & Engineering Western Geotechnical|
|1220-2019-2309A|| Watermain Replacement Program - Owners Engineer
|1220-2019-2310||Queen Street Sanitary Sewer Pump Station Upgrades
|1220-2019-2312||JAMES Plant Outfall Monitoring Program
||Awarded||ENKON Environmental Limited|
|1220-2019-2313C||Services for East Abbotsford Garbage Collection Services||19-Nov19|
|1220-2019-2314||Riverside King Improvements
||Awarded||McDonald & Ross Const. Ltd.|
|1220-2019-2318||Design Consulting Services for Cannell Lake Dam Remediation
||Awarded||Ecora Engineering & Resource Group Ltd.|
||Collector Well Hydrogeotechnical||10-Sep-19|
|1220-2019-2321||APD Roofing Restoration||Awarded||Flynn Canada Ltd.|
|1220-2019-2322||MCA Roof Replacement||09-Sep 19|
|1220-2019-2323||Nooksack River Overflow Flood Mitigation Plan
||Awarded||Kerr Wood Leidal Associates Ltd.|
|1220-2019-2324||Old Norrish Intake Engineering Services
|1220-2019-2329||Line Hydro Blasting - YXX||Awarded||Dan-Mark Traffic Marking|
|1220-2019-2331||Hoon Park Adventure Playground||01-Oct-19|
|1220-2019-2332||Supply and Delivery of Three (3) Diesel Tractors||17-Oct-19|
|1220-2019-2333||Supply and Delivery of One (1) Vacuum Sweeper Vehicle||17-Oct-19|
|1220-2019-2339||Goods and Services, Abbotsford Exhibition Park Backstops and Drainage Work||18-Oct-19|
|1220-2019-2343||Engineering Services - Design & Construction of the Airport Sanitary Sewer Replacement along Firecat Avenue and Approach Drive||Awarded||ISL Engineering and Land Services Ltd.|
|1220-2019-2348||Rural Intersection Safety Review||26-Nov-19|
|1220-2019-2349||Traffic Data Collection||19-Nov-19|
|1220-2019-2356||Supply and Delivery of the Replacement Media for the JAMES Plant Trickling Filter Cell #3||10-Dec-19|
|1220-2017-2805A||Unitech Construction Management Ltd - Ledgeview Golf Course Clubhouse||28-Nov-19|
The Procurement and Supply Services division is a support service for all City Divisions and a liaison between the vendor community and the City. We provide professional expertise in Procurement, Contracts and Supply Chain Management and ensure fair and transparent procurement processes are being followed.
Procurement assists in sourcing supplies, equipment and services to provide the City departments with best overall value and is authorized to issue contracts. The competitive bid process is managed in accordance with municipal guidelines, policies, legislated trade agreements and provincial laws.
The City of Abbotsford posts the majority of competitive goods and services opportunities over $75K and construction projects over $200K on posted on the BC Bid website.
Competitive opportunity documents are distributed and responses are collected through a cloud base portal called Bonfire.
More information on how and when competitive bids are issued, can be found in the City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies
The City utilizes two main types of procurement competitions:
Tenders are generally for projects with very specific mandatory requirements and most often use a low price evaluation scale to award work (low price).
- Request for Proposal (RFP).
RFP’s often have less mandatory requirements and are evaluated on a number of criteria with less emphasis on price. There is more flexibility with RFP’s to negotiate and clarify items with proponents and no award is guaranteed until execution of a contract. The RFP evaluation process includes a team of evaluators who conduct an individual evaluation and then come together to discuss their results and form a consensus scoring. For most projects the highest ranked proponent based on all of the disclosed criteria (outlined in the RFP), are awarded the work. In some cases a short list will be developed from the initial evaluation and those Proponents will be further evaluated through interviews or demos.
All companies will be sent a formal letter of regret or award for competitive opportunities they have submitted a response to, once the appropriate approvals have been completed. Any Proponent is encouraged to request a debrief of their proposal by contacting the Procurement division. Debriefs will outline the areas of strengths and opportunities in the proposals and specific observations of the evaluation team. The intent of the debrief sessions are to assist Proponents to focus on areas of their Proposals that may be developed for future competitions.
Annual Current and Awarded Opportunities can be viewed under the here.
The City of Abbotsford utilizes a Approved Vendor List program for specific services such as electrical, plumbing, HVAC, Graphic Output and Painting for its day to day operations. New service type lists are added to this program throughout the year and the list will be updated here.
We also have an annual Hired Equipment Program in which companies can submit their company information including rates to be added to our call out list.
For all other products or services email a brief introduction of your organization or product and it will be forwarded to the appropriate divisions within the City.
Bonfire is a secure portal to manage procurement competitions. Current Bid Opportunities and Awards can be accessed by clicking on the links as advertised in the City of Abbotsford Opportunities on BC Bid and/or in the Current Bid Opportunities on this page.