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Procurement Services


Procurement Policy

The City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies describes how and when competitive bids are issued, approval authorization for purchases and contract execution and procedures.

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Vendor Community

Requirements for Contractors Working on City Property
Approved Vendor Program (AVP)

The Approved Vendor Program is a pre-qualified list that is used on an as needed basis for a variety of services for the City of Abbotsford. Once service providers have been approved they are added to a list that City operations can then directly award smaller work to or be invited to quote on larger jobs. There is no commitment or guarantee of work at any time. To be added to the City’s Approved Vendor Program each company must complete a registration package and submit the required documentation to the City.  New applications are accepted continuously throughout each term. To apply for this program and to view any active opportunities go to the BC Bid website and browse for opportunities in Abbotsford.

Examples of services that are accepting registrations:

  • Electrical
  • Fencing
  • HVAC
  • Property Clean Up Services
Hired Equipment Program

The Hired Equipment Program is an equipment and operator registration process that creates a list of operators that supplement the City’s Engineering and Parks Operations Divisions on as, if and when needed basis. There is no commitment or guarantee of work at any time.

An invitation is advertised on BC Bid once a year. All current registered companies under this program will be sent a letter with the option to continue under this program and retain their place in the rotation. During the registration window new companies may submit registration and current companies have an opportunity to update their rates.

The following equipment categories are available under this program:

  • Tandem Dump Trucks
  • Mini/Compact Excavators - Less Than 21,000 Lbs (9,526 Kg)
  • Excavators - Greater Than 21,000 Lbs (9,526 Kg)
  • Excavators (Long Boom) - Greater Than 21,000 Lbs (9,526 Kg)
  • Backhoes
  • Skid Steers
  • Vacuum Trucks (Vacuum Only)
  • Vacuum/Flush Combination Trucks
  • Hydro Excavation Trucks (Excavation Only Not Combination Trucks)
  • Graders
  • Water Trucks
  • Miscellaneous Equipment (Combination Units)

To be added to the City’s Hired Equipment Program each company must complete a registration package during the registration window and submit the required documentation to the City. Pricing is updated annually.

To register for this program in January of each year, go to Abbotsford's Bonfire Hub or BC Bid and browse for opportunities in Abbotsford. View the full description of the Annual Hired Equipment Guide and Scope of Work.

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 Current and Awarded Opportunities

All current and closed opportunities can be found on the BC Bid Website.

1
PROJECT ID:                                                                      PROJECT nAME  CLOSE DATE:                                                   AWARDED TO:            
1220-2018-2204 Bank Stabilization Modeling Study Awarded

Northwest Hydraulic Consultants Ltd.

 

AVP-001-2020

 

Fencing AVP

 

On Going

 

Various Suppliers

AVP-002-2020

Plumbing  AVP

On Going

Various Suppliers

AVP-003-2020

Asphalt Products AVP

On Going

Various Suppliers 

AVP-004-2020

HVAC Services AVP

On Going

Various Suppliers
 AVP-005-2020 Property Clean Up AVP 02-Mar-2020 Various Suppliers
1220-2019-2210  2019 Hired Equipment Program Awarded Various Suppliers 
1220-2019-2211  Park Washroom Cleaning Awarded

MK Building Maintenance Ltd

1220-2019-2212  

Bio Solids Utilization Awarded Sylvis Environmental Services Inc.
1220-2019-2213 

Supply and Delivery of the Replacement Media for the JAMES Plant Trickling Filter Cell #2 

Awarded Raschigs USA Inc.
1220-2019-2214 

Materials Testing Awarded Intertek NA Ltd

1220-2019-2214A

Material Testing Services Awarded     Valley Testing & Engineering 

1220-2019-2215 

Detention Tank Inspections

Awarded  Omega & Associates Engineering Ltd

1220-2019-2216 

Urban Forestry Strategy

Awarded Diamond Head Consulting Ltd

1220-2019-2217  

Grant Park Sport Fields Redevelopment

Awarded Cedar Crest Lands (BC) Ltd

1220-2019-2218 

Automotive & Equipment Batteries

Awarded 620650 BC Ltd o/a Canadian Energy Vancouver 

AVP-005-2020

Property Clean Up AVP

On Going


Various Suppliers

1220-2019-2220 

Sumas Irrigation System Operator

Awarded DC Holdings

1220-2019-2221   

Replacement of MRC Waterslide

Awarded Aquatech Solutions 
1220-2019-2222  Replacement of MRC Arena Condenser and Reciprocal Compressor   
 
Awarded  Fraser Valley Refrigeration 
1220-2019-2224  JAMES WWTP Trickling Filter #1 Cell #2 Medial Replacement and Repair 
  
Awarded  Polycrete Restoration Ltd

1220-2019-2225     

Pine Street Storm Improvements 

Awarded OnSite Engineering Ltd 

1220-2019-2227 

Electrical Services AVP

On Going


Various Suppliers 
1220-2019-2230 

Long Term Financial Plan  Awarded Hemson Consulting Ltd    
1220-2019-2232 Meeting Management Software

Awarded e-Scribe Software Ltd

1220-2019-2233  

Painting Services AVP

On Going  Various Suppliers 
1220-2019-2235       Ditching Maintenance and Remediation

Awarded  Triple-B Excavating Ltd 
1220-2019-2238   Services for Old Clayburn Road and McKinley Drive Rapid Rectangular Flashing Beacons

Awarded Fraser City Installations (1989) Ltd

1220-2019-2240 

Engineering Services Vicarro Ranch

Awarded ISL Engineering and Land Services Ltd

1220-2019-2241  

Stream Mapping

Cancelled  
1220-2019-2242  Culture Plan RFP

Awarded Lord Cultural Resources Planning and Management
1220-2019-2243  Security Services AVP On Going Various Suppliers

1220-2019-2244  Development Bylaw Awarded Urban Systems Ltd

1220-2019-2245    Water Efficiency Plan

Awarded  Econics Innovation Inc 
1220-2019-2246  Space Planning Consultants Awarded 

Iredale Architecture; Ratio Architecture, Interior Design & Planning Inc., Red Real Estate Design Inc 

1220-2019-2247  

Fleet Standard Cargo Vans

Awarded Metro Motors Ltd
1220-2019-2248   McMillan Road Retaining Wall Stabilization 

Awarded  Geostabilization International Inc 

1220-2019-2249 

Supply of 5 Aluminum Dump Bodies Awarded Work Truck West

1220-2019-2254 

Work Alone Service

Awarded  ProTELEC Security & Safety Ltd. 

1220-2019-2256 

Fleet Service Body

Awarded Work Truck Wes 

1220-2019-2261 

Aquatics and First Aid Training Services

Awarded LIT Aquatics

1220-2019-2264 

Dickson Lake Cable Replacement 

Awarded  Strohmaier's Excavating Ltd.    

1220-2019-2269 

WiFi Services Exhibition Park

12-Sep-19  Combat Networks Inc.

1220-2019-2273 

WWC Service Body

Awarded Intercontinental Truck Body (BC) Inc 
1220-2019-2274   Marshall Road and Walker Crescent Drainage Improvements

26-Aug-19     
1220-2019-2276 

Livingston Auguston Storm Pipe Revitalization Professional Services   

Awarded  R.F. Binnie and Associates

1220-2019-2277 

2019 AMWSC Hydrometric Program - Flow Monitoring Maintenance Awarded Kerr Wood Leidal Associates Ltd

1220-2019-2281

Historic Downtown Parking Study Awarded  WATT Consulting Group Ltd 
1220-2019-2282 

MCA Video Upgrade    Awarded Paladin Technologies Inc.
1220-2019-2283  JAMES Plant Building - Moisture Ingress Repairs

Awarded Unitech Construction Management Ltd

1220-2019-2284     

Norrish Creek Water Intake Repairs 

25-Jun-19      

1220-2019-2287 

Engineering Services - Saddle Creek Pump Station Awarded WSP Canada Group Ltd
1220-2019-2288
    
Engineering Services - Campbell Road and Interprovincial 

Awarded Mott MacDonald Canada Ltd.
1220-2019-2286  Farmer and Marshall Wellfield Renewal Awarded Bervin Construction Ltd.

1220-2019-2290 

Rural Upland Culvert Survey and Condition Assessments Awarded Wedler Engineering LLP

1220-2019-2291      

Hoon Park Playground

Cancelled Cancelled    
1220-2019-2294 

Technical Review of Dickson Lake Dam Safety Geotechnical & Hydrotechnical Investigations

Awarded Klohn Crippen Berger Ltd

1220-2019-2295 

Services for Grass Mowing Cemeteries 28-Nov-19  
1220-2019-2296

SCADA Network Design Services 

 
Awarded  Charles Wordsworth & Associates 
1220-2019-2297

North Clearbrook Trunk Sewer (NCTS) Rehabilitation 

Awarded R.F. Binnie & Associates Ltd
1220-2019-2300 

Website Design and Content Management System

20-Jan-20  

1220-2019-2301     

SCADA HMI Upgrade

Awarded MPE Engineering Ltd
1220-2019-2303      EOI Electric Cargo Vans & Pick-Up Trucks

Completed No Response    
1220-2019-2305 

Services for Grass Mowing and Litter Collection 

28-Feb-20  
1220-2019-2306  Pavement Management System - Data Collection    

Awarded  Stantec Consulting Ltd.
1220-2019-2307 

2019 Sidewalk Program - Monte Vista Crescent

Awarded Aplin & Martin Consultants Ltd

1220-2019-2308 

Courier Service

Awarded Urban Valley Transport Ltd.
1220-2019-2309  Watermain Replacement Program - Geotechnical Investigation 

Awarded  Metro Testing & Engineering Western Geotechnical  
1220-2019-2309A Watermain Replacement Program - Owners Engineer    

Awarded R.F. Binnie & Associates Ltd. 
1220-2019-2310  Queen Street Sanitary Sewer Pump Station Upgrades 

Awarded

 Webbco Industrial Ltd.

1220-2019-2311

Fleet Insurance Services 13-Jan-20  

1220-2019-2312  

JAMES Plant Outfall Monitoring Program

Awarded  ENKON Environmental Limited    

1220-2019-2313B 

Supply & Delivery of Automated Garbage Trucks 26-Nov-19   

1220-2019-2313C 

Services for East Abbotsford Garbage Collection Services 19-Nov-19  

1220-2019-2314

Riverside King Improvements 

Awarded  McDonald & Ross Const. Ltd.
1220-2019-2318 Design Consulting Services for Cannell Lake Dam Remediation

Awarded Ecora Engineering & Resource Group Ltd.
1220-2019-2319 

Collector Well Hydrogeotechnical

Awarded

Piteau Associates Engineering Ltd.

1220-2019-2321 APD Roofing Restoration Awarded    

Flynn Canada Ltd

1220-2019-2322   MCA Roof Replacement  

Awarded   

Transwest Roofing Ltd 
1220-2019-2323 Nooksack River Overflow Flood Mitigation Plan

Awarded Kerr Wood Leidal Associates Ltd.
1220-2019-2324 Old Norrish Intake Engineering Services 
        
Awarded Klohn Crippen Berger Ltd.

1220-2019-2329

Line Hydro Blasting - YXX Awarded Dan-Mark Traffic Marking
1220-2019-2331

Hoon Park Adventure Playground\

Awarded Cedar Crest Lands (BC) Ltd.
1220-2019-2332

Supply and Delivery of Three (3) Diesel Tractors

17-Oct-19  
1220-2019-2333

Supply and Delivery of One (1) Vacuum Sweeper Vehicle

17-Oct-19  
1220-2019-2339

Goods and Services, Abbotsford Exhibition Park Backstops and Drainage Work 

Awarded  Cedar Crest Lands (BC) Ltd.

1220-2019-2327 

Digital Strategy Awarded Perry Group Consulting Ltd.

1220-2019-2331

Hook Park Adventure Playground Awarded Cedar Crest Lands (BC) Ltd. 
1220-2019-2335 

Engineering Services - JAMES WWTP Distribution Channel, Grit Tank and PSTA Gates Condition Assessment and Upgrades

Awarded WSP Canada Group Ltd.

1220-2019-2339 

Abbotsford Exhibition Park Backstops and Drainage Work  Awarded Cedar Crest Lands (BC) Ltd.
1220-2019-2341

Assessment Preliminary Design & Cost Estimate for Downtown 1800Ø Interplace Storm Sewer

Awarded  654465 BC Ltd dba MJ Pawlowski and Assoiciates
1220-2019-2343

Engineering Services - Design & Construction of the Airport Sanitary Sewer Replacement along Firecat Avenue and Approach Drive

Awarded ISL Engineering and Land Services Ltd.
1220-2019-2348

Rural Intersection Safety Review 

Awarded R.F. Binnie & Associates Ltd.

1220-2019-2349 

Traffic Data Collection  Awarded McElhanney Ltd.
1220-2019-2351 

Selection on one (1) Approved Reseller for the Supply of LED Street Light Luminaires 

Awarded Guillevin International Co.

1220-2019-2352 

JAMES Plant - Engineering Services Trickling 1 Cell 3 Media Replacement Awarded WSP Canada Group Ltd.
1220-2019-2356

Supply and Delivery of the Replacement Media for the JAMES Plant Trickling Filter Cell #3

10-Dec-19

1220-2017-2805A

Unitech Construction Management Ltd - Ledgeview Golf Course Clubhouse 05-Dec-19  

1220-2020-2366 

Hired Equipment Registration and Program 31-Mar-20  
1220-2020-2369

Cannell Lake Floating Raft Cable Replacement

03-Mar-20

 
 
1220-2020-2371 

Supply of Mulltifunctional Printing Devices Including Consumable, Maintenance and Services

 07-Apr-20  

1220-2020-2373  

Goods and Services for Aberdeen Cemetery Gateway &  Fence Renewal  

Awarded

Corview Construction Ltd.
1220-2020-2374

Engineering Services for Drainage Pump Stations Condition Assessment 

24-Feb-20  
1220-2020-2376A 

Goods and Services for Abbotsford Police Department (APD) Dodge Charger Sedan Fleet Master Agreement

23-Apr-20  
1220-2020-2382 

Electric Ice Resurfacer(s) Preferred Supplier

02-Apr-20  
1220-2020-2389 

 Lawn Bowling Green Maintenance Services

06-Mar-20

 
1220-2020-2390  Weed Control Maintenance Service  20-Mar-20  

1220-2020-2393

Supply of Loader Backhoe(s) 27-Feb-20  
1220-2020-2394 

Trickling Filter #1 Cell #3 Media Installation and Repairs

 27-Mar-20  
1220-2020-2397 

Pre-Design Architectural Services for the Addition/Renovation of the Abbotsford Police Department (APD) Headquarters

01-July-20  
1220-2020-2400

Abbotsford Police Department (APD) Sedan Standardization

06-Mar-20   
1220-2020-2401 

Design Consulting Services for new and upgraded Traffic Signals

03-Apr-20  
1220-2020-2402

AC Watermains Replacement Design-Build Project

09-Apr-20  
1220-2020-2405 

 Construction Management Services - Airport Terminal Building

25-Mar-20  
1220-2020-2406 

Abbotsford International Airport - Architectural Services - 2020-2021 ATB  Expansion and Renovations 

 26-Mar-20  
1220-2020-2407  Norrish Creek Water Intake Repairs 03-Apr-20  
1220-2020-2408 

Design Consulting Services for the Intersection Realignment of Montvue Avenue and West Railway Street

03-Apr-20  
1220-2020-2409

Historic Downtown Streetscape Standards & Guidelines 

01-Apr-20  
 1220-2020-2416

Services for City of Abbotsford Gateway Signs Refurbishment

14-Apr-20  
1220-2020-2419  Design & Services for Maclure and McCallum Road Intersection Design 16-Apr-20   

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Frequently Asked Questions 

What service does the procurement office provide?

The Procurement and Supply Services division is a support service for all City Divisions and a liaison between the vendor community and the City. We provide professional expertise in Procurement, Contracts and Supply Chain Management and ensure fair and transparent procurement processes are being followed.

Procurement assists in sourcing supplies, equipment and services to provide the City departments with best overall value and is authorized to issue contracts. The competitive bid process is managed in accordance with municipal guidelines, policies, legislated trade agreements and provincial laws.

Where are the City's current contract opportunities listed?

The City of Abbotsford posts the majority of competitive goods and services opportunities over $75K and construction projects over $200K on posted on the BC Bid website

Competitive opportunity documents are distributed and responses are collected through a cloud base portal called Bonfire

More information on how and when competitive bids are issued, can be found in the City of Abbotsford’s Council Policy C002-03, Purchasing, Equipment & Supplies

How are opportunities evaluated and awarded? 

The City utilizes two main types of procurement competitions:

  1. Tender

    Tenders are generally for projects with very specific mandatory requirements and most often use a low price evaluation scale to award work (low price).

  2. Request for Proposal (RFP).

RFP’s often have less mandatory requirements and are evaluated on a number of criteria with less emphasis on price. There is more flexibility with RFP’s to negotiate and clarify items with proponents and no award is guaranteed until execution of a contract.  The RFP evaluation process includes a team of evaluators who conduct an individual evaluation and then come together to discuss their results and form a consensus scoring. For most projects the highest ranked proponent based on all of the disclosed criteria (outlined in the RFP), are awarded the work. In some cases a short list will be developed from the initial evaluation and those Proponents will be further evaluated through interviews or demos. 

How do I know if my company was awarded a contract?

All companies will be sent a formal letter of regret or award for competitive opportunities they have submitted a response to, once the appropriate approvals have been completed. Any Proponent is encouraged to request a debrief of their proposal by contacting the Procurement division. Debriefs will outline the areas of strengths and opportunities in the proposals and specific observations of the evaluation team. The intent of the debrief sessions are to assist Proponents to focus on areas of their Proposals that may be developed for future competitions.

Annual Current and Awarded Opportunities can be viewed under the here.

How can I get my company on a vendor list?

The City of Abbotsford utilizes a Approved Vendor List program for specific services such as electrical, plumbing, HVAC, Graphic Output and Painting for its day to day operations. New service type lists are added to this program throughout the year and the list will be updated here.

We also have an annual Hired Equipment Program in which companies can submit their company information including rates to be added to our call out list.

For all other products or services email a brief introduction of your organization or product and it will be forwarded to the appropriate divisions within the City.

What is Bonfire?

Bonfire is a secure portal to manage procurement competitions. Current Bid Opportunities and Awards can be accessed by clicking on the links as advertised in the City of Abbotsford Opportunities on BC Bid and/or in the Current Bid Opportunities on this page.

 

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