Any individual or group wishing to make a public presentation to Council must submit a Delegation Application. Applications can be submitted online, or in writing, and must outline the reason for the presentation as per the Council Procedure Bylaw. Applications must be submitted to the City Clerk, by 12:00 noon at least ten days prior to the Council meeting.
The written submission must include:
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Materials for inclusion in the agenda packages must be received by the City Clerk, by 12:00 noon on the Monday, prior to the Council meeting.
If audio/video components are required, please contact the City Clerk's Office one week before the presentation to make arrangements. Council meetings are televised and web streamed so please ensure that any visual aids used during a presentation are large enough to be easily viewed by the Mayor, Council, and the audience. Please note that the City operates with Microsoft Office 2010; and that visual displays must be compatible with this version.
If approved, the delegation will be scheduled to appear at an Executive Committee of Council meeting. Please check the Council Meeting Schedule for the correct dates and times of Council meetings. In some cases, delegations are heard at the Regular Council meeting at 7:00pm.
Presentations are restricted to 10 minutes maximum and are limited to one speaker per delegation. Please ensure that your remarks are directed to the Mayor, who should always be addressed as 'Mayor Braun' or 'Mayor'. In the Mayor's absence, address the Deputy Mayor in the same manner. If questioned by Council, address your answers to the Mayor.
No delegation will be heard by Council if the purpose of the delegation is to:
Contact the City Clerk’s Office at 604-864-5506 for additional information on delegations or presentation material. Delegation applications can be emailed or faxed to 604-853-1934, or submitted online below.
Per Council Procedure Bylaw No. 2800-2018:
Mayor & Council
32315 South Fraser Way
Abbotsford, BC V2T 1W7
E: Mayor & Council