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Documentation Meeting


Documentation Meeting

To ensure that all documents are submitted and completed correctly, a documentation meeting is required with a Coordinating Registered Professional (CRP). The meeting is conducted at City Hall, prior to the Final Inspection. This ensures the project is completed in an efficient manner, and allows staff to address any potential issues that may impact the timeline.

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Frequently Asked Questions about Documentation Meeting

Which projects require a Documentation Meeting?

A documentation meeting is required for projects using a Coordinating Registered Professional (CPR). 

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Why do you need a Documentation Meeting?

Documentation meetings ensure that all documents are submitted and completed accurately. This ensures the project will be completed in an efficient and timely manner and allows staff to identify any issues that will impact the timeline. 

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When do you schedule a Documentation Meeting?

Meetings must be scheduled before the final inspection and are conducted at Abbotsford City Hall at 32315 South Fraser Way, Abbotsford, BC. Note that you will not be able to receive your final inspection if your documentation meeting was not completed.

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How do you book a Documentation Meeting?

A meeting can be booked online here and needs to include address and permit number for each building, date of final inspection and current contact information. It is recommended that the CPR attend this meeting to correct any errors found in the documentation.

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How can I prepare for the meeting?

You can ensure you have a successful meeting by completing a “Documentation Meeting: Required Documents Checklist” before the meeting to confirm that all your documents are completed correctly, and include the CRP’s initials. Please note that if you choose to postponed or cancel a booked meeting, a fee of $75.00 will be applied prior to rescheduling.

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Which documents are reviewed at a Documentation Meeting?

All documents must be original and signed and sealed and may include:

  • Schedule C-A
  • Letter of Compliance- Alternative Solution(s) by Applicable Registered Professional
  • Schedules C-B for all registered professionals of record
  • Fire Alarm Monitoring Certificate
  • Fire Alarm Verification
  • Fire Safety Plan
  • Fraser Health approval documents
  • Fire Sprinklers – Contractor’s Material Test Certificate for above ground piping
  • Fire Department Connection – Contractor’s Material and Test Certificate for above ground piping and/or for underground piping – by installing contractor
  • Fire Main from property line into building – Contractor’s Material and Test Certificate for underground piping – by installing contractor
  • Backflow Test Reports
  • Sanitary Test Reports for Civil files
  • Water Main Chlorination and Bug Tests results for Civil files
  • Well Water Potability Test report
  • Septic Certification from Fraser Health.
  • Legal Site Survey
  • Strata Lot Number and Unit Number Assignment Form 

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